Field employees are always on the move, which is why monitoring their attendance becomes a tedious task for managers. But it doesn't have to be that complicated. Just with a bit of automation, things get much easier and more streamlined.
Attendance Management Software comes loaded with exceptional features that not only take away the manual hassle of managers to keep track of their field executives but also open doors towards field force empowerment.
Let’s start this article by knowing about this solution…
What is Attendance Management Software?
Attendance management system as a part of comprehensive workforce management software allows managers to effectively monitor field employees' attendance remotely. The software offers managers a clear view of employees’ availability and enables them to assign ad-hoc tasks and track their productivity in real-time.
Challenges with Fieldforce Attendance Monitoring
Managing attendance for field employees presents a unique set of challenges. Here are some of them;
Time-Consuming
Fieldforce attendance tracking often involves employees having to travel to the office to mark their attendance which can lead to the loss of time and productivity.
Buddy Punching
Buddy Punching means when one employee clocks in on behalf of another. This practice increases labour costs as they receive payment for the time they didn’t contribute to the company. This impacts the budget that companies allocate for labour expenses.
Attendance fraud
The lack of locational evidence in field operations causes some field employees to engage in attendance fraud which not only breaks the trust between them and the organisation but also results in overpayments.
Frequent Breaks
Since field employees have no one constantly keeping track of their activities and working hours, they usually take frequent breaks which eventually decreases their productivity and task efficiency.
A good field employee management system featuring attendance and expense management solutions is a must to bypass above challenges.
Role of Attendance Management Software in Mitigating These Challenges
Here are the top features of attendance management solutions that help in eradicating the challenges of field force we discussed earlier;
Mark attendance from anywhere
Remote attendance feature of attendance management software helps in saving the precious time of field employees and reduces productivity loss. They get to clock in from anywhere, thus the process gets streamlined.
Geo-verified Attendance
Geo-verified Attendance plays an important role in solving the attendance fraud challenge. It not only records the employee’s attendance but also verifies their location using GPS coordinates. This ensures that the attendance is marked from the task site only, minimizing the chances of fraudulent attendance.
Attendance with Selfie
This feature of the software effectively tackles the buddy punching issue. Field employees submit a selfie to confirm their attendance which further adds a layer of visual verification. Moreover, each selfie is time-stamped and geo-tagged, ensuring the person marking the attendance is present on the field.
Attendance-Task Linking
Linking attendance marking with task completion not only helps in ensuring employee productivity but also helps in combating the frequent break challenge to a certain level. When employees know that their attendance will only get marked after the completion of their work, they will automatically be productive during working hours.
Choosing the Right Attendance Management Software
With various attendance management software solutions available in the market, selecting the one that perfectly aligns with your organization's needs is an important decision. Here are some factors you should consider before making the choice.
Affordability and Scalability
Any attendance management software you choose shouldn't strain your budget and must be scalable according to the organization's growth. It must be able to accommodate an increasing number of employees and additional features without cost hikes.
Flexible and accurate time tracking
The attendance management software you choose must be adaptable to employees' clock-in and out preferences. Also, it should ensure that the attendance data and working hours are recorded with precision.
User-friendly
An easy-to-use interface simplifies the process of attendance marking and understanding the software. Ideally, the system should require minimal training and offer convenience to both employees and managers.
Compliance
Lastly, the software must align with the relevant labour laws and industry standards. It should help organizations adhere to these policies to protect them from legal issues and penalties.
Wrapping it up!
With the dynamic nature of the field force, managers have a platform for streamlining the attendance process of field employees. Attendance Management System is just the one for their suiting their needs. It's a ray of hope for organizations facing numerous challenges associated with manual attendance procedures, ranging from attendance fraud to buddy punching.
It not only helps in eradicating these challenges but also empowers employees to record attendance from any location, verify their field presence with geo-verification and selfies and link attendance to task completion, ultimately facilitating productivity, cost savings and trustworthiness in their records.
All of this starts with choosing the right software!
Now that you have already learned the factors to consider before choosing the right software, it’s time to take an action folks,
Start your field force attendance management journey with TrackoField. Get in touch with our sales expert to know more.
Schedule a demo today!
Read Also:- Process, Benefits and Solutions For Attendance Management System?
FAQs
How does TrackoField prevent buddy punching and fraudulent attendance?
Using advanced features such as geo-verified attendance and selfie verification, TrackoField ensures that employees mark their attendance from their designated task sites only. With geo-coordinates, confirming their accurate location and time-stamped selfies offering visual verification, the risk of buddy punching and attendance fraud automatically gets reduced.
Can Trackofield enhance field employee productivity?
Yes, absolutely. Trackofield encourages increased field employee productivity through its attendance-task linking feature. So, when employees understand that their attendance will only be recorded after task completion, they become more productive during working hours.
What factors should I consider while choosing the right attendance management software?
While selecting the right attendance management software for your business, these factors must be considered; scalability, affordability, user-friendly interface, and compliance with labor laws and industry standards.
What benefits would I get after choosing TrackoField’s attendance management software?
Implementing TrackoField’s attendance management solution would reduce manual efforts, streamline attendance tracking, reduce labour costs caused due to buddy punching and foster trustworthiness in attendance records.
